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Privacy / GDPR

Privacy Policy & Events Terms

GTM Week Warsaw · Effective date: June 14, 2026 · Last updated: June 14, 2026

Privacy contact: hello@gtm-week.com

1. Data Controllers

Your personal data is processed jointly by:

  • MODELGUIDE Spółka z ograniczoną odpowiedzialnością, ul. Janusza Zeylanda 1/5, 60-808 Poznań, Poland, NIP 7812102651, KRS 0001214713
  • Krzysztof Pawlak, ul. Skarbowców 106/6, 53-025 Wrocław, Poland, NIP 8992866705

Together referred to as "we", "us", or "the Organizers".

For privacy-related inquiries, contact us at: hello@gtm-week.com

2. What Data We Collect and Why

Registration data — When you register for GTM Week Warsaw via Luma, we collect your name, email address, and any other information you provide in the registration form. This data is processed to manage your attendance, send you event-related communications, and issue a ticket. Legal basis: performance of a contract (Art. 6(1)(b) GDPR).

Photography and video — GTM Week Warsaw events are photographed and recorded on video. These materials may be used for informational and promotional purposes, including on our website and social media channels. Legal basis: legitimate interest (Art. 6(1)(f) GDPR) — we have a legitimate interest in documenting and promoting the event. Where we intend to use a photograph or video in which you are the sole or clearly identifiable primary subject (e.g. a speaker portrait or individual interview), we will ask for your separate consent.

Marketing communications — If you have opted in via the checkbox on the registration form, we will send you updates about future editions of GTM Week and related events. Legal basis: consent (Art. 6(1)(a) GDPR). You can withdraw this consent at any time by clicking "unsubscribe" in any email or writing to hello@gtm-week.com.

3. Photography in More Detail

At GTM Week Warsaw events:

  • Group and crowd shots — We photograph and film general event scenes, panel discussions, audience interactions, and networking. These are used in event recaps, social media posts, and future event promotion. Attendance at the event constitutes implicit acceptance of being included in such shots.
  • Individual portraits — If we intend to use a close-up photo or video of you individually (other than as a speaker in your confirmed role), we will ask for your verbal or written consent on the day.
  • Speakers and panelists — By agreeing to speak or participate in a panel at GTM Week Warsaw, you consent to being photographed, filmed, and having that content published in connection with the event.

If you do not wish to be photographed, please inform event staff at the entrance. We will do our best to accommodate your request, though we cannot guarantee exclusion from all group shots.

4. How Long We Keep Your Data

  • Registration and ticketing data: up to 3 years after the event, for record-keeping and legitimate interest purposes.
  • Marketing list: until you withdraw consent.
  • Photos and videos: indefinitely, unless you request removal and your image is individually identifiable.

5. Who We Share Your Data With

We use the following third-party processors:

  • Luma (luma.com) — event registration and ticketing platform
  • Email providers — for sending event communications

Sponsors and partners — Selected event sponsors and partners may receive a limited set of attendee data (name, job title, company) for the purpose of following up on their participation in the event. This is done on the basis of our legitimate interest and the legitimate interest of sponsors in connecting with relevant professionals. You will be informed of this at registration and may opt out by contacting us at hello@gtm-week.com before the event.

6. Your Rights

Under GDPR, you have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate data
  • Request deletion of your data (where legally permitted)
  • Object to processing based on legitimate interest
  • Withdraw consent at any time (without affecting the lawfulness of processing before withdrawal)
  • Lodge a complaint with the Polish Data Protection Authority (UODO), ul. Stawki 2, 00-193 Warsaw, uodo.gov.pl

To exercise any of these rights, contact us at hello@gtm-week.com.

7. Cookies and Tracking

The GTM Week Warsaw event pages currently do not use cookies or third-party tracking technologies. If this changes, this policy will be updated accordingly.

8. Changes to This Policy

We may update this Privacy Policy from time to time. The current version will always be available at this URL. Material changes will be communicated via email to registered attendees where required.